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Column: Should companies pay for EV chargers for corporate fleets?

By taking a thoughtful approach to employees’ individual situations, fleet managers can design a take-home EV program that fits their drivers’ needs and benefits the company’s bottom line in the long run. Photo via Getty Images

As electric vehicles continue to rise in popularity among corporate fleets, the question of how to best accommodate charging needs for fleet drivers, especially those taking their vehicles home, is becoming increasingly important.

Charging EV fleet vehicles at home can be an excellent strategy to save employees time and cut operational costs. However, many companies hesitate in their take-home EV implementation, mistakenly believing that high-cost level 2 home chargers are a necessity. This misconception can stall the transition to an efficient, cost-effective fleet charging solution.

By taking a thoughtful approach to employees’ individual situations, fleet managers can design a take-home EV program that fits their drivers’ needs and benefits the company’s bottom line in the long run. Here are some essential points to consider:

The viability of level 1 charging for low-mileage drivers

For many fleet drivers, especially those covering less than 10,000 miles annually, the standard level 1 charger that plugs into a 120v (standard) wall outlet and comes with their EV is perfectly adequate. This solution involves no additional hardware costs, mitigates issues when employees leave the company, and reduces corporate liability concerns. The primary advantage of relying on level 1 charging is its simplicity and cost-effectiveness, as it requires no extra investment in charging infrastructure. By leveraging the charging cable provided with the vehicle, companies can minimize their financial outlay while still supporting their employees' charging needs effectively.

Opting for non-networked level 2 chargers for high-mileage drivers

For higher mileage drivers with faster charging needs, a non-networked level 2 charger represents a compelling option. In this scenario, the employee pays for the unit and the installation and is then reimbursed by the company. This approach has several benefits:

  • Tax Rebates and Incentives. Employees may qualify for various tax writeoffs and incentives that are not available to companies, making the installation of a level 2 charger more affordable.
  • Ownership and Choice. Employees select and own the charging port, choose the contractor and pay for installation, which limits corporate liability and cuts costs.
  • Home Value Enhancement. Installing a level 2 charger can increase the value of the employee's home, providing them with an additional benefit and easy access to charging.
  • Accurate Reimbursement Still Possible. Modern electric vehicles record charging data, eliminating the need to get this information from a smart charger. Software like ReimburseEV can connect the dots and calculate accurate usage, costs and reimbursement.

This approach offers a cost-effective, lower-liability solution that benefits both the company and the employee, making it an attractive option for higher-mileage drivers.

The drawbacks of company-owned and networked chargers

Installing company-owned chargers, especially networked ones, is arguably the least favorable option for several reasons:

  1. Increased costs and liability: The installation and maintenance of networked chargers significantly increases costs. Moreover, owning the charging infrastructure introduces liability concerns, especially regarding data security.
  2. Connectivity and compatibility Issues: Networked chargers can suffer from connectivity issues, leading to inaccurate charging data and other operating and compliance problems.
  3. Risk of fraud: Many smart chargers do not know which vehicle is plugged in. Thus, they also risk being used by non-fleet vehicles, further complicating cost and energy management.
  4. Brand lock-in: A number of networked chargers are tied to specific OEM brands, limiting the flexibility in vehicle selection and potentially locking the company into a less dynamic fleet vehicle mix.

The drawbacks associated with company-owned and networked chargers underline the importance of evaluating charging needs carefully and opting for solutions that offer flexibility, reduce liability, and control costs.

Decision tree for fleet managers

Fleet managers should consider a decision tree approach to determine the most suitable charging solution for their needs. This decision-making process involves assessing the annual mileage of fleet drivers, access to charging, the benefits of tax incentives, and considering the long-term implications of charger ownership and ongoing liabilities. By adopting a thoughtful, structured approach to at-home charging decision-making, fleet managers can identify the most cost-effective and efficient charging solutions that align with their company's operational goals, culture, and drivers' needs.

Transitioning to an EV fleet and providing robust at-home charging solutions for your EV fleet drivers need not be a big operational bottleneck requiring huge investments in home charging infrastructure and installation costs. By understanding the specific operational demands of your EV fleet vehicles and the unique circumstances of your EV fleet drivers, companies can implement effective, efficient at-home charging solutions that save time, reduce costs, and minimize liability, all while supporting employees' transition to electric mobility.

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David Lewis is the founder and CEO of MoveEV, an AI-powered EV transition company that helps organizations convert fleet and employee-owned gas vehicles to electric by accurately reimbursing for charging electric vehicles at home.

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A View From HETI

Hobby Airport's new solar canopy is operating at 100% capacity. Photo courtesy Houston Airports.

Houston's William P. Hobby Airport is generating its own clean energy.

Houston Aiports announced that Hobby's red garage is now home to a "solar canopy" that is producing energy at 100 percent capacity to power daily operations. The photovoltaic (PV) solar system generated more than 1.1 gigawatt-hours of electricity in testing, and is expected to produce up to 1 megawatt-hour now that it's operating at full power.

“This project is proof that sustainability can be practical, visible and directly tied to the passenger experience,” Jim Szczesniak, director of aviation for Houston Airports, said in a news release. “Passengers now park under a structure that shields their cars from the Texas sun while generating clean energy that keeps airport operations running efficiently, lowering overall peak demand electrical costs during the day and our carbon footprint. It’s a win for travelers, the city and the planet.”

The project was completed by Texas A&M Engineering Experiment Station (TEES) and CenterPoint Energy. It's part of Houston Airport's efforts to reduce carbon emissions by 40 percent over its 2019 baseline.

In a separate announcement, the airport system also shared that it recently reached Level 3 in the Airports Council International (ACI) Airport Carbon Accreditation program after reducing emissions by 19 percent in three years. This includes reductions at George Bush Intercontinental Airport (IAH), Hobby and Ellington Airport/Houston Spaceport.

The reductions have come from initiatives such as adding electric vehicles to airport fleets, upgrading airfield lighting with LED bulbs, adding smarter power systems to terminals, and improving IAH's central utility plant with more efficient equipment. Additionally, the expansion to Hobby's West Concourse and renovations at IAH Terminal B incorporate cleaner equipment and technology.

According to Houston Airports, from 2019 to 2023:

  • IAH reduced emissions by 17 percent
  • Hobby reduced emissions by 32 percent
  • Ellington Airport reduced emissions by 4 percent

"I see firsthand how vital it is to link infrastructure with sustainability,” Houston City Council Member Twila Carter, chair of the council’s Resilience Committee, said in the release. “Reducing carbon emissions at our airports isn’t just about cleaner travel — it’s about smarter planning, safer communities and building a Houston that can thrive for generations to come.”

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